CINDY A. HOFNER
WOOD COUNTY CLERK OF COURTS





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 · Contact Us
 · Frequently Asked Questions
 · Title Office Reference Guide
 · Guidebook for Notorizing Ohio Title Documents
 · Ohio Attorney General's Title Defect Recision Fund

Title Office Forms (PDF with entry fields)

 ·  Application for motor vehicle certificate of title
 ·  Application for watercraft or outboard motor certificate of title
 ·  Power of attorney for motor vehicles
 ·  Power of attorney for watercraft or outboard motor
 ·  Federal odometer statement
 ·  Surviving spouse affidavit for automobiles
 ·  Transfer on death affidavit
 ·  Application for Dealer Assignment
 ·  Affidavit - Change of Motor Vehicle Title
 ·  Affidavit for Titling a Motor Home with a Commercial Tractor Chassis
 ·  Applicant's Affidavit - Odometer Reading Disclosure Statement
 ·  ATV or Off-Highway Motorcycle Affidavit of Ownership
 ·  Record Request Form
 ·  Seller's Affidavit - Odometer reading Disclosure Statement
 ·  Watercraft or Outboard Motor Affidavit of Ownership
 · 

For additional information, please go to the State of Ohio Bureau of Motor Vehicles website. This link provides access to a variety of BMV forms and other information on rules, regulations, requirements and other general information. Please visit our frequently asked questions page for introductory answers to frequently asked questions we receive at the Wood County Clerk of Courts title office.


      The Wood County Clerk of Courts Auto Title office processes titles for motor vehicles, including automobiles, motorcycles, mobile homes, travel trailers, campers, motor homes, boats, and boat motors, all-terrain vehicles (ATV), off-highway motorcycles, waverunners, and jet skis. It also issues duplicates for lost and stolen titles if originally issued in the state of Ohio and accepts passports applications.

Auto Title - General

WHAT IS TITLED

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      All motor vehicles used upon Ohio highways including manufactured homes, recreation vehicles, trailers and semi-trailers weighing over 4,000 pounds and motorcycles are titled in Ohio. In addition, all off-highway motorcycles and all-purpose vehicles are titled.

     All boats 14’ and over, all boats less than 14’ with a permanently fixed mechanical means of propulsion of more than 10 horsepower (ex. jet skis), and all outboard motors 10 horsepower and over are required to be titled in Ohio.

     Canoes and kayaks are no longer titled in Ohio regardless of how long they are. They are only registered.

     Boats and outboard motors are titled separately. Inboard motors appear on the same title as the boat they are attached to.



MOTOR VEHICLE FEES


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Ohio Revised Code [July 1, 2009]


4505.09(A)Certificate of Title (with or without lien and memorandum)

$15.00

4505.09(A)Ohio Dealer Resale Title (with lien)

$15.00

4505.09(A)Ohio Dealer Resale Title (without lien)

$5.00

4505.09(A)Memorandum Title (requested after the certificate of title is issued)

$5.00

2303.20(N)Affidavit

$1.00

4505.09(A)Late Filing (over 30 days)

$5.00

4505.09(A)Duplicate Title

$15.00

4505.11(C)(1)Salvage Title (with a lien)

$15.00

4505.11(C)(1)Salvage Title (without a lien)

$4.00

4505.06(B)(1)Sales tax collected on purchase priceat resident county tax rate
4505.061Out-of-state Vehicle Identification Inspections

$1.50

4505.06(H)Manufactured Home Srchive Fee for Titles

$5.00





WATERCRAFT FEES


Ohio Revised Code [July 1, 2009]

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1548.10Certificate of Title (with or without lien and memorandum)

$15.00

1548.10Ohio watercraft Dealer Resale Title (with lien)

$15.00

1548.10Ohio Watercraft Dealer Resale Title (without lien)

$5.00

1548.10Memorandum Title (requested after the certificate of title is issued)

$5.00

2303.20(N)Affidavit

$1.00

1548.06Late Filing (assignment over 30 days)

$5.00

1548.10Duplicate Title

$15.00

1548.10Salvage Title (with a lien)

$15.00

1548.10Salvage Title (without a lien)

$5.00

1548.06Sales tax collected on purchase priceat resident county tax rate




WHERE TO OBTAIN A TITLE

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      A title no longer must be obtained in the county of residence of the buyer.

      Wood County residents may conveniently contact us or obtain their titles at:

Wood County Clerk of Courts Title Office
1616 E. Wooster St., Unit 16
Bowling Green, Ohio
Phone number: (419) 354- 9180
Fax number: (419) 354-1322
e-mail: Clerk of Courts
8:30-4:30 M-T-W-TH-F  9:00-12:00 Saturday
Click here for a Location Map

    A title must be issued in the buyer's name within thirty days of the date of the assignment of the seller, or a $5.00 penalty is assessed.



BUYING A CAR

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General Tips

      Never make any alterations or erasures on a certificate of title. If this is done, the title becomes null and void, and an application for a replacement title will be necessary. A replacement title must be applied for by the owner(s) on the front of the altered title.

      It is imperative that the assignment section of the title (on back) is not filled in, unless it is completed in the presence of a notary public, or other duly authorized officers with the power to administer oaths. The notary or other duly authorized office must witness all signatures.

Loans on Vehicles

      If one is applying for a loan using the vehicle as collateral, always insist on applying for a memorandum certificate of title (white copy), this memorandum enables the vehicle owner to conveniently obtain license plates; however, ownership of the vehicle cannot be transferred on a memorandum title.

      When the loan has been satisfied, the financial institution holding the lien against the vehicle used as collateral will discharge the lien or provide a termination statement and return the title to the owner.

Penalty

      A title must be issued in the buyer's name within thirty days of the date of sale from the seller, or a $5.00 pentaly is assessed.

    When purchasing a vehicle from a licensed Ohio dealer, the dealer is required to obtain a title for the purchaser.

Inspection needed when purchasing a used vehicle from out-of-state

      An out-of-state vehicle must be inspected. The inspection certificate must be presented to the Clerk of Courts title office within thirty (30) days of the inspection, or it becomes invalid and a new inspection certificate will need to be obtained before the title can be transferred.


BUYING MANUFACTURED HOMES AND TRAVEL TRAILERS

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      All manufactured homes and travel trailers (including tent and fold-down campers) must havea certificate of title. Never purchase a vehicle of this type without the seller's assignment on the proper title. Manufactured home titles must have the Auditor's and Treasurer's stamps showing that taxes are current placed on the front of the title prior to transfer.



WHEN SELLING A CAR

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      Never execute the assignment section on the reverse side of the certificate of title until a bona fide sale has been completed. Make certain that the buyer's name, address and mileage is inserted before signing the assignment. Always, sign in the presence of a notary public or other duly sworn officer who will attest to the signature on the title.



DUPLICATE TITLE

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      When a title is lost, stolen, or destroyed, a duplicate title must be applied for. The application for duplicate title must be completed and notarized. All persons listed as owners on the original title must sign for the duplicate title.

    If the original title has an open lien, the lienholder must apply for the duplicate title. The person making the application for the duplicate title should sign the institution's name, followed by their name and their position with the institution.

    If the lost or stolen title is an interstate or "Non-Resident" title, the Clerk of Courts office must have confirmation from the owner's state that no title has been issued on the vehicle in question.



REPLACEMENT TITLE

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      A replacement title is issued when an error has been made on either the face of the title or on the assignment portion of the back of the title.

    Possible reasons that cause a replacement title:

  1. Misspelled name
  2. Incorrect lienholder
  3. Altered purchase price, etc.

      When requesting a replacement title, the original title must be presented at the title office by the owner(s) listed on the front of the title along with a notoarized application for the replacement title.

      If a deputy clerk made the error, the title will be issued free. If it as not a title office error, please refer to the title fee section of this webpage for the cost of a replacement title.



TRANSFERS TO AND FROM A MINOR

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      Any person under the age of 18 is considered a minor in the State of Ohio. In order for a minor to sell or purchase a vehicle or watercraft in Ohio, their parent or legal guardian must sign a "Minor Consent Form." The parent or legal guardian will be asked to produce picture/signature type identification.

      The minor's date of birth will appear after the minor's last name on the title.

      A married minor is considered emancipated, but will be asked to show proof of the marriage to avoid having a parent sign for the minor.



BODY CHANGE TRANSPERS

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      When the owner of a motor vhicle changes the body style (i.e. van to a station wagon or motor home, etc.) the title must be changed to conincide with the change. There is a body change affidavit that rtequires information on the change, and the owner's notarized signature. Also, a new application for title must be completed and notarized. The original title must be puresented and a new title will be issued noting the new body type and the phrase "Body Change" will be inserted on the new title.



RAFFLES

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      When an Ohio resident wins a motor vehicle in a raffle, the agency that held the raffle must provide a correctly assigned Ohio title. No sales tax is charged to the winner of a vehicle won in a bona fide raffle.



OUT-OF-STATE VEHICLE INSPECTION FORM

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A) Vehicles that Must be Inspected

      All motor vehicles last previously registered in another state or foreign country are subject to this inspection. This includes automobiles, trucks, motorcycles, manufactured homes, travel trailers, and trailers when weight exceeds 4,000 pounds. All off-highway motorcycles and all-purpose vehicles must also be inspected unless you have a manufacturer’s statement of origin assigned directly to you from a licensed dealer or you have an Ohio title.

      The inspection also applies to an Ohio title that has been assigned to an out-of- state dealer, and then reassigned back into Ohio. Vehicles with a Government title must be inspected also.

B) Serial Plate - Missing, Defaced or Mutilated

      In the event the person making the inspection discovers that a serial plate is missing, defaced, mutilated or shows signs of alternation, they are to immediately notify the nearest Ohio State Highway Patrol Post for instructions. The inspection certificate should not be completed.

      If a serial plate is missing, the individual must go to the State Highway Patrol for verification of the serial number. The individual must then take the Highway Patrol Inspection Form and the out-of-state title back to the title office. The title office will take the information off the Highway Patrol Inspection Form and fill out the Ohio Out-of-state Vehicle Identification Inspection Form. Both forms along with the title will be used to obtain an Ohio Certificate of Title. The individual will then have to apply through the Bureau of Motor Vehicles for a "duplicate serial plate."

C) The Inspection Certificate

      The inspection certificaates are assigned to specific stations and should never be given to other stations. The different stations cannot use forms that are assigned to the Clerk of Courts title offices.

      Erasures or corrections on the inspection certificate invalidate the form and it is to be voided. Erasures or corrections on the inspection certificate invalidate the form and it is to be voided. Inspection forms need to be legible! The applicant receives the first (white) copy and the Inspection Station retains the pink copy for their monthly reporting purposes.

Applicants should be advised that the completed certificate becomes invalid if it is not processed through the Clerk of Courts within 30 days from the date of inspection.




Power of Attorney

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      A power of attorney is a legal document giving specific authority to another person to act as an agent or attorney for the person giving this authority. Power of attorneys cannot be given for a position (i.e. executor, trustee). Power of attorneys cannot be chained. The power of attorney name must match the paperwork exactly.

Signture and Notarization of Power of Attorney

      The signature on any power of attorney should be the same as the signature on all other papers required in the transaction. The forms are completed with the necessary information and are notarized.

Power of Attorney Used by a Dealer

      Ordinarily, the person trading in the vehicle would simply sign the reverse side of the title as the seller-assignor. When a customer trades in a vehicle for which the title is not immediately available, the seller who allows the dealer to sign for the seller when the title becomes available signs a power of attorney.

      When a dealer sells a used vehicle retail for which the title is not immediately available, the buyer will sign this form to allow the dealer to get the title in the buyer’s name when the title becomes available. A dealer may not use a power of attorney to sign the federal odometer statement for their customer.

Power of Attorney Used by an Individual

1) Limited Power of Attorney -- There are occasions when an individual cannot be available at the time of a sale or purchase. That individual can give a specific person power of attorney to sign on their behalf. A specific person, not a dealership, is an appointed attorney-in-fact to sign for the customer.

      The power of attorney, when needed to supplement a customers' paperwork, becomes part of the transaction and accompanies the title to the Clerk of Courts office for filing. This power of attorney can only be used for one specific transaction.

2) General Power of Attorney -- A general power of attorney may also be used to atransfer a title. It specifies a certain person who can sign. We can accept a certified copy (from Recorders' Office) of this power of attorney.





Odometer Statements

Federal Odometer Statement

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      The Federal Odometer Statement is required on all cars, trucks (with weight under 16,000 pounds or under), and motorcycles less than ten years old.

    On the computer-generated titles (ATPS -- brown and beige), the Federal Odometer Statement is on the back of the title. For all other titles a separate Federal Odometer Statement is used.

      A dealer cannot use a Power of Attorney to execute a Federal Odometer Statement on the behalf of a customer, or on the behalf of another dealer.

      If signing for a company, the individual signing for the company must sign and print their name on the statement. The company name and the job position of the signer is required.

Click here to see a Federal Odometer Statement

Seller's Affidavit

      A seller’s affidavit is used to complete Ohio’s odometer requirement of mileage on all vehicles driven upon Ohio roadways (e.g.: vehicles over 10 years old). This form must be notarized.

      The following is required to be filled-in on the seller's affidavit:

  1. the description of the vehicle;
  2. the buyer's name;
  3. the actual odometer reading;
  4. the date of the statement;
  5. the seller's signature.

Applicant's Affidavit

      The applicant's affidavit is used when mileage is reqauired in order to obtain title and the Federal Odometer Statement would be inappropriate (e.g.: repossession titles, self-assembled vehicles, unclaimed affidavits, and vehicles coming to Ohio from out-of-state without ownership change). This form must be notarized.

Off Highway Motorcycles (OHM) and All-purpose Vehicle (APV) Titling Requirements

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      A certificate of title must be obtained for an OHM or APV before an owner can register the vehicle for the first time or renew registration to a vehicle not already titled.

      Dealers are required to provide titles to all OHM and APV’s purchased through their dealership within 30 days of the date of purchase. Also, dealers must title all used vehicles in their dealership’s name before selling them.

      To title an OHM or APV, the title office will need the following documentation:

  1. Vehicle Identification Inspection - unless you have a manufacturer’s statement of origin assigned directly to you from a licensed dealer or an Ohio title, you need an inspection which can be done at deputy registrar locations or at most new car dealerships.

  2. Proof of Ownership - the title office will need one of the following to show that you are the current owner of the vehicle.
      a) Manufacturer's statement of origin
      b) Title from another state (in your name or assigned to you)
      c) Ohio Certificate of Title that has been assigned to you
      d) A registration and a notarized bill of sale from a state that does not title them.


      If you do not have the documents listed here, please contact your local title office with the vehicle identification number for instructions.

  3. Bill of Sale - if purchased from an out of state dealer.

  4. Identification - identification that shows both a picture and signature will be requested at the title office.

  5. Sales Tax - sales tax will be collected if due on all APV’s and OHM’s purchased after July 1, 1999.

  6. Liens - if there is a lien on your APV or OHM the title office will need evidence of a secured interest acknowledged by all owners. Please refer to the [Liens Section] for further explanation of this requirement.



Notary Public Information

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    As a Notary Public, you are required to see that the person whose signature you are notarizing prior to completing the notarization completes all blank areas above the notary. The assignments and the applications are affidavits that the person is swearing or affirming to in your presence. You could unknowingly become an accomplice in aiding and abetting title fraud, tax fraud, and/or odometer fraud by notarizing an incomplete affidavit. If you have any questions about notarizing a title and are unsure of what to do, please call the title office before you proceed.

    Usually, the notary is trying to help someone rather than attempting to participate in any fraudulent activity. By a notary using common sense and taking precautions, the notary can minimize their risk of exposure.

   The following needs to be completed on a title in front of the notary

  1. Selling price
  2. Odometer reading
  3. Name and address of purchaser(s)
  4. The signature and printed name of all sellers

National Motor Vehicle Title Information Sysytem (NMVTIS)

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    NMVTIS is a consumer protection feature that automatically places brands on a title if it detects one belonging to the title being transferred. It will prevent the transfer of a title that has been reported stolen to law enforcement.

    The Ohio Department of Public Safety added NMVTIS to the statewide computer system in August of 2004. NMVTIS has been placed on the computer system in every title office in the State of Ohio.

    Any questions regarding a NMVTIS brand should be directed to the Bureau of Motor Vehicles at 614-752-7671. A NMVTIS brand that is put on in error can only be removed by the state that instituted it. The only option available to local title offices is to transfer the title with the brand listed on the title or not transfer the title.


Surviving Spouse - Motor Vehicles and Watercraft

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   For the transfer of vehicles the Ohio Revised Code § 4505.10 (B) provides that:

   "The clerk shall transfer a decedent’s interest in one or two automobiles to the surviving spouse of the decedent, as provided in section 2106.18 of the Revised Code, upon receipt of the title or titles executed by the surviving spouse. An affidavit by the surviving spouse shall be submitted to the clerk with the title or titles."

   "Automobile" includes a motorcycle and includes a truck (one ton or less) if the truck was used as a method of conveyance by the deceased spouse or by the family when the deceased spouse was alive. The transfer does not affect any liens upon the vehicle. The statute still only permits two vehicles with an estimated value of $40,000.00 or less.

Semi-trucks, motor homes, and manufactured homes cannot be transferred under the Surviving Spouse law.

   For the transfer of watercraft the Ohio Revised Code (§ 2106.19) provides that the surviving spouse is entitled to transfer one watercraft and one outboard motor owned by their deceased spouse.

   Ohio law requires all watercraft to have a 12-digit serial number prior to title transfer.

   To issue a title to a surviving spouse, the title office needs the following documentation:

  1. Title(s) - in the deceased spouse’s name or in the names of the deceased and the surviving spouse. If the surviving spouse is unable to present the original title, the title office can obtain a photocopy of the evidence to use. This eliminates the requirement for a duplicate title.

  2. Copy of death certificate - listing the spouse.

  3. Identification - picture/signature type of the surviving spouse.

  4. Liens - if there is a lien on the vehicle, the title office needs evidence of a secured interest acknowledged by all owners.


If needed, a surviving spouse affidavit and an application for title will be completed and notarized at the title office. No consumer tax form or odometer statement is required. The phrase “Surviving Spouse” will be entered in the comment section of the title.

Click to view the surviving spouse affidavit for motor vehicle, watercraft


Estate with Administration

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   The title office will need either the "letters of authority" or the "application to transfer and entry to transfer a motor vehicle" to transfer a vehicle from an estate. The requirements for each are as follows:

   Letters of Authority (a copy that is file stamped and signed by the judge) - showing who can sign for the estate. With these papers we will need the assignment portion of the title completed by the person appointed in the letters of authority.

   Application to Transfer and Entry to Transfer Motor Vehicle (a copy that is file stamped and signed by the judge) - this order will show who is to receive the vehicle. With these papers the assignment portion of the title should be completed by the person who is the fiduciary. If there is not a fiduciary, no assignment is needed.

   In addition to one of the above documents, the title office will need the following:

  1. Title - in the deceased person’s name. If the title is lost, the appointed executor will need to apply for a duplicate using a copy of the letters of authority (file stamped and signed by the judge).

  2. Application for Certificate of Title - must be filled in completely and notarized. This can be done at the title office. A consumer tax form and odometer statement are required if the vehicle is purchased from the estate.

  3. Identification - picture/signature type, for any person whose signature the title office personnel must notarize.

  4. Liens - if a lien is to be applied to the title, the title office will need evidence of a secured interest acknowledged by all owners.


    Estate with No Administration

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       To issue a title from an estate with no administration, the title office needs the following documentation:

    1. Title - in the deceased person’s name. The assignment portion should be completed by the person who is the fiduciary. If there is not a fiduciary, no assignment is needed. If the title is lost, a duplicate will be issued to the fiduciary. If there is not a fiduciary, a duplicate will not be issued. The title office will make a copy of the title from the file copy and transfer off the court order into the applicant’s name.

    2. Judgment Entry Relieving the Estate from Administration (a copy that is file stamped and signed by the judge). - This form will show who is to receive the vehicle by court order.

    3. Application for Certificate of Title - must be filled in completely and notarized, which can be done at the title office.

    4. Identification - picture/signature type, for any person whose signature the title office personnel must notarize.

    5. Liens - if a lien is to be applied to the title, the title office will need evidence of a secured interest acknowledged by all owners.



    With Right of Survivorship (WROS)

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       Ohio Revised Code § 2106.17 states:

       "'Joint ownership with right of survivorship' means a form of ownership of a motor vehicle, watercraft, or outboard motor that is established pursuant to this section and pursuant to the entire interest in the motor vehicle, watercraft, or outboard motor is held by two persons for their joint lives and thereafter by the survivor of them."

       This law permits any two persons to establish joint ownership in a motor vehicle, watercraft, or outboard motor. Both parties are required to sign and list WROS after their name.

       Note: to put WROS on a title, the parties do not need to be related by either marriage or blood.

       If these two persons have established in a certificate of title, this joint ownership, and if one of the persons dies, the interest of the deceased party passes to the survivor upon transfer of the title in accordance with continuing law. The motor vehicle, watercraft, or outboard motor is not considered an estate asset and is not to be included in the estate inventory for probate.

       It is very important to note that WROS must be on the title before one party dies. The title office cannot place this on a title after the fact.

       The title will show: John Doe and Mary Doe WROS

       And must be signed:   John Doe, WROS

                                           Mary Doe, WROS

    Transfer of a WROS Title - When One Party is Deceased

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       If one of the parties is deceased, the survivor must apply for a new title. The title office will need the following documentation:

    1. Title - original WROS title.

    2. Copy of the Death Certificate - for the deceased.

    3. Identification - picture/signature type identification of the survivor.

       At the title office, we will notarize the assignment and application portion of the title, signed by the survivor, only.


    Trusts

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       An individual or company that establishes a trust can transfer any and all motor vehicles owned by that individual or company into that trust. Trusts are a means to make a transfer of property which may in some instances prevent that property from being subject to probate proceedings.

       To transfer a vehicle into a trust, the title office needs the following documentation:

    1. Title to be Transferred - the owner must complete the assignment, inserting the name of the trust as owner, and have their signature notarized.

      The application for title must also be completed and signed by a trustee, by signing their name and adding "trustee" after their name. Both the assignment and application will require notarization.

    2. Identification - picture/signature type, for any person whose signature the title office deputies must notarize.


    Trust Documents

       The Clerk does not need to see the trust or use it as evidence that a trust exist. Any person who can prove identification and states they are a trustee is legally able to sign for a trust. There may be more than one trustee named in the trust document. The title office does not require each trustee named on the trust document to sign for the trust, unless otherwise stated in the trust.

    Sales Tax

       A transferred title from an individual’s name to a trust with no money changing hands is exempt from sales tax.


    Transfer on Death Notations (TOD)

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       Transfer on death notations on titles allows a sole owner who has a titled vehicle or watercraft to designate a beneficiary or beneficiaries for that title.

       This process is accomplished by the sole owner completing a “transfer on death affidavit” and making application for a new title to list the beneficiary or beneficiaries on the front of the title.

    Information Needed on a Transfer on Death Affidavit

    1. The year, make, vehicle identification number, and the title number of the vehicle.

    2. The legal name, social security number, address, and the date of birth for each beneficiary.


    Death of a Sole Owner with the TOD Notation on the Title

       Upon the death of the sole owner, the beneficiary or beneficiaries needs to bring a certified copy of the death certificate to the title office and make application for title in their name(s).